2021 City Wide Paving Contract # 1 (Mill & Fill)
Bid Date4/8/21 3:15 pm
Company & Contacts
City of Utica
Mike Mustard, email@example.com
Various City Wide
Sealed bids for the aforementioned proposal shall be received at the Board of Contract and Supply
office, 1 Kennedy Plaza, Utica, New York, 13502, until 3:15 p.m. on April 8, 2021. Bids shall be
opened and publicly read in the Common Council Chambers, City Hall, Utica, New York,
immediately after the time set for receipt.
The Issuing Office for the Bidding Documents is the Board of Contract and Supply Office via the
“Avalon Plan Room.” The Contract Documents may be viewed and ordered through the Avalon
Plan Room website at: www.avalonplanroom.com in the “Public Bid” section. If you do not have
internet access or have questions on ordering from the site, please contact Avalon Document
Services at (315) 724-5555.
A non-refundable deposit of Thirty Dollars ($30.00) payable to Avalon Document Services will be
required to obtain the USB Flash Drive with an electronic version of the Project Manual and Plan
Sheets (Contract Documents). Cash payments will not be accepted. The payment includes shipping
of the Bid Booklet and the USB Flash Drive to anywhere in the Continental United States via UPS
or FedEX ground. Should potential bidders want expedited shipping they should include their UPS
or FedEX account number with their planroom order, or be charged additional shipping at their
expense. By submission of the $30.00 non-refundable payment, bidder will be registered as an
official planholder. Only official planholders are eligible to bid on the project. Subcontractors,
suppliers, equipment vendors, etc. will also be required to submit the non-refundable payment in
order to receive the USB Flash Drive.
No bids shall be received after 3:15 p.m. on the date set for receipt. Bids shall be addressed to the
Board of Contract and Supply and be endorsed on the outside of the envelope with the name of the
bidder and the title of work to which it relates.
Sealed bids shall be accompanied by a five percent (5%) bid security in the form described in the
Instruction to Bidders, and shall include all the required bid forms, affidavits and statements.
No contractor will discriminate against any employee or applicant for employment because of race, religion, sex, or national origin.
The City of Utica has established goals for employment of City residents and minorities for this
project. The goal for employment of City residents is 60% of the total work force used in the
completion of this project and the minority goal is 10%. The City has also established a goal for
MBE participation by contractors in all contracts which exceed $10,000.00.
The BOARD OF CONTRACT AND SUPPLY reserves the right to reject any and all bids
and waive any informalities in the bid.